Final Grade Appeal
Final Grade Appeals
Appealing of Final Grades Steps
1. Students who wish to appeal a grade must first consult the instructor concerned within one month of receiving the grade and, if unsatisfied, should then consult the Associate Dean of the Faculty in which the course is offered. If informal resolution is not possible and the student wishes to pursue formal appeal, the student shall forward the appeal form and supporting documentation to the Committee on Academic Appeals through the University Secretariat. Academic Appeals must be submitted within three months from the last day of the semester in which the course is taken. In their appeal documentation, the student must provide specifics as to when the instructor, and the Associate Dean were consulted, together with any other information the student considers relevant. A form to launch an appeal is available from the Service Centre. It is the student's responsibility to ensure that the appeal form is submitted within the deadlines stated in this regulation. Appeals that fall outside of the stated deadlines will not be accepted and/or considered.
2. It is the responsibility of students to provide the Committee with the completed appeal form, copies of any communication with the instructor related to the appeal, any returned, graded work directly related to the grade you are appealing, and any returned, graded work on which your overall course grades were based.
3. It is the responsibility of instructors to provide the Committee with all relevant available material on which the grade was based. A student’s course documentation should include grade history and copies of any retained graded materials on which the student’s grades were based (i.e. exercises, reports, papers, tests, examinations). This documentation shall be retained on-campus for a minimum of twelve months from the deadline of submission of grades.
4. When all relevant appeal documentation is received, as soon as possible the Committee will meet to review the evidence presented and reconsider the grade. If necessary, the Committee may appoint a qualified examiner to review the grade. The examiners will submit their report and the evidence reviewed to the Committee for a final decision.
5. Instructors and students are provided with the option of a five minute interview with the committee to personally present their case. Students may bring a friend, peer, or student advocate to this interview. These individuals are for support purposes only and have no active role during the meeting.
6. The decision of the Committee shall be final.
Decision
If possible, within one month of receiving any appeal, the Committee shall render and communicate its decision through the University Secretariat to all parties concerned. In cases where an appeal is upheld and/or changing of the grade is required, the Registrar's office will make the change of grade in accordance with the decision of the Academic Appeals Committee.